CONSTITUTION OF CINE GUILD, BALLY
( As amended from time to time)
MEMORANDUM OF ASSOCIATION OF CINE GUILD, BALLY
1. The name of the Society shall be Cine Guild, Bally, hereinafter referred to as Cine Guild.
2. The registered office of the Cine Guild shall be situated at Jalsaghar, 5, Goswamipara Road, Bally, Dist.Howrah (Pin 711 201) in the State of West Bengal.(as amended)
3. The objects for which the Cine Guild is established are :-
a) to propagate and nourish the study of the film as an art and as a medium of education,
b) to facilitate and appreciate film consciousness among the public in general ,
c) to influence the film industry towards production of films of artistic excellence conducive to the good on societ
d) to promote the growth of film society and Cine Club movement in general, and
e) to strive ceaselessly to eradicate reactionary decadent culture.
4. The first Executive Committee of the Cine Guild, Bally consists of the following persons :-
| Sl No. |
Name |
Address |
Designation |
| 1 |
Shri Patit Paban Pathak |
80, Dewangazi Road, Bally |
President |
| 2 |
Shri Krishna Chandra Hazra |
24, Haricharan Banerjee Road, Belur |
Vice President |
| 3 |
Shri Amarendranath Banerjee |
35,Goswamipara Road,Bally |
Vice President |
| 4 |
Shri Anjan Das Mazumdar |
35/1 Roy J.N.Bahadur Rd, Badamtala, Bally, Howrah |
General Secretary |
| 5 |
Shri Sumit Mukherjee |
29, G.T.Road, Bally, Howrah |
Joint Secretary |
| 6 |
Shri Barun Banerjee |
57/1 G.T.Road, Bally |
Joint Secretary |
| 7 |
Shri Somenath Mukherjee |
30, Goswamipara Road, Bally |
Treasurer |
| 8 |
Satyaprakash Ghosh |
35, P.M.Mukherjee St, Belur, Howrah |
Member |
| 9 |
Shri Bijoy Goswami |
26/2, G.T.Road, Bally, Howrah |
Member |
| 10 |
Shri Sachindranath Mitra |
2, Bipin Krishna Kumar Street,Belur |
Member |
| 11 |
Shri Barenya Mukherjee |
15, Dinanath Ghosh Street, Belur |
Member |
| 12 |
Shri Kamalendu Sarkar |
1, Kedarnath Mukherjee Lane, Bally |
Member |
| 13 |
Shri Goutam Chakraborty |
2/8, Roy J.N.Bahadur Road, Bally |
Member |
| 14 |
Shri Sanat Ghosh |
101, G.T. Road, Bally |
Member |
| 15 |
Shri Partha Chakraborty |
4/1, Shibu Chakraborty, Bally |
Member |
We, the undersigned are desirous of forming a society in pursuance of this Memorandum of Association under the Societies Registration Act, 1961, West Bengal.
| Sl No. |
Name |
Address |
Occupation |
| 1 |
Satyaprakash Ghosh |
35, P.M.Mukherjee St, Belur, Howrah |
Teaching |
| 2 |
Shri Krishna Chandra Hazra |
24, Haricharan Banerjee Road, Belur |
Business |
| 3 |
Shri Barenya Mukherjee |
15, Dinanath Ghosh Street, Belur |
Service |
| 4 |
Shri Barun Banerjee |
57/1 G.T.Road, Bally |
Student |
| 5 |
Shri Sachindranath Mitra |
2, Bipin Krishna Kumar Street,Belur |
Service |
| 6 |
Shri Sumit Mukherjee |
29, G.T.Road, Bally, Howrah |
Student |
| 7 |
Shri Sanat Ghose |
101, G.T. Road, Bally |
Student |
| 8 |
Shri Somenath Mukherjee |
30, Goswamipara Road, Bally |
Service |
| 9 |
Shri Goutam Chakraborty |
2/8, Roy J.N.Bahadur Road, Bally |
Service |
| 10 |
Shri Bijoy Goswami |
26/2, G.T.Road, Bally, Howrah |
Service |
| 11 |
Shri Partha Chakraborty |
4/1, Shibu Chakraborty, Bally |
Student |
| 12 |
Shri Anjan Das Mazumdar |
35/1 Roy J.N.Bahadur Rd, Badamtala, Bally, Howrah |
Service |
RULES OF THE CINE GUILD, BALLY
1. (a) The Rules given below may be cited as the Rules of the Cine Guild, Bally.
(b) In the Rules in the context otherwise required , “Cine Guild” means Cine Guild, Bally.
(c) Subject to the provisions of the West Bengal Societies Regulations Act, 1961 (W.B.Act,XXVI of 1961) and the provisions contained in the Memorandum of Association of the Cine Guild,
Bally, these Rules shall govern the Club.
2. To carry out the objects of the Cine Guild which are stated in the Memorandum Of Association, the club shall have powers :
(a) To hold meetings and conferences, festivals, fairs and to arrange for lectures, discussions, film shows, video shows, socials for the members, etc.
(b) To establish and maintain libraries, reading rooms, etc.
(c) To provide scope for and to render assistance to studies
(d) To undertake investigations.
(e) To publish books, periodicals, reports, articles, etc.
(f) To establish and maintain contacts with similar organizations and institutions national and/or international, foreign embassies and consulates in India.
(g) To affiliate itself to national and/or international organizations with objects similar to those of the Cine Guild.
(h) To hire, acquire or purchase movable or immovable properties.
(i) To appoint part- time or full time workers and pay them such honorarium or remuneration as may be decided upon by the Executive Committee.
(j) To collect funds by the way of subscriptions, donations, screening films, sale of programmes at such shows and expend them for the promotion of the above objects.
(j) To draw and accept, make and endorse, discount and negotiate promissory notes, bill of exchange, cheques to negotiate instruments etc.
(k) To take any other suitable action that may be incidental or conducive to the attainment of the objects of the Cine Guild or any of them, and
(l) To solicit membership from the people in general as per Rule 3(a) and to maintain a register containing the particulars of the member.
(m) To amend Rules as and when occasions arise.
(n) To open library of video cassettes and to assist the like minded organizations by way of lending the cassettes, projectors etc on suitable terms to be decided by the Executive Committee
(amended new clause).
3. Membership
(a) Qualifications and admission
I) Any person having interest and belief in the aims and objects of the Cine Guild, Bally will be entitled to become a member of the Cine Guild.
ii) A Member of any category must attain the age of 18 years.
iii) The members of Cine Guild will be deemed to have accepted in writing the Memorandum of Association, rules, regulations and bye laws which may be in force at the time of application
for membership or at any other subsequent time.
iv) A person will be enlisted as a member of either category of Cine Guild after his/her applying in writing in the form prescribed by the Executive Committee duly recommended by two
members of the Cine Guild along with the admission fee and subscription fee for period mentioned, subject to the final approval of the Executive Committee. The Executive Committee shall
be under no obligation to state any reason for the rejection of any application for membership.
(b) Category of Members
Membership shall be of the following categories :
(I) Life Member - Membership subscription for a life member shall be a consolidated sum of Rs 2000/- to be paid at a time, inclusive of the admission fee..(as amended)
(ii) Ordinary Member - Membership subscription for an ordinary member shall be Rs 200/- annually payable at a time or half yearly instalments. The admission fee shall be Rs 100/-.
(as amended).
(iii) Couple Members - The annual subscription for a couple membership open to husband and wife jointly, shall be Rs 300/- payable at a time or half yearly instalments. The admission fee
for each is Rs 100/-, i.e. Rs 200/- for the couple.( as amended).
An ordinary member can convert his membership to couple membership by paying the admission fee for one person only that is Rs 100/- only after duly filling up the new Admission Form and
paying the balance of subscription for couple membership for the period ( amended new clause). Similarly a Couple member can convert the membership to Ordinary membership in the event one
of the Couple member wishes to be opt out of membership by a written application to the General Secretary. No refund of subscription or adjustment of subscription will be effected by such act.
Provided that if a member wishes to take advantage of this rule at a time subsequent to his/her joining the Cine Guild he /she shall apply in writing to the General Secretary who shall place the
application before the Executive Committee for its action. Upon approval of the Executive Committee, the husband and the wife may be admitted as couple members.
Provided further that if the member has no deposit with the Cine Guild, his/her subscription for a longer period than a half year for which he/she is eligible for couple membership, the subscription
at the new rate will be adjusted against the deposit.
(iv) Honorary Member - The Executive Committee of the Cine Guild shall have the power of electing persons who have acquired great distinction in the field of cinema art and industry or
have rendered great service to the film movement in general as honorary members. Once elected an honorary member shall hold the position for not more than two years at a stretch. No
subscription or admission fee shall be paid by an honorary member.
(c) Rights and Obligation of Members
The rights and obligations of the members of Cine Guild shall be as follows :
I) To recommend persons desirous of joining Cine Guild as members
ii) To propose and/ or second persons who are members of the Cine Guild for election of the Executive Committee.
iii) To be proposed and or seconded for the election of the Executive Committee of Cine Guild, Bally.
iv) To serve as an office bearer on proper election.
v) To take part and to vote (subject to Rule 4b) at all General or other Meetings, seminars etc.
vi) To be admitted to all shows, meetings, seminars, socials etc. of the Cine Guild free of cost or by paying such contributions as may be determined by the Executive Committee. Provided
that the executive Committee shall reserve the right to distribute the members in more than one shows, when extra shows are held, depending on the accommodation available at the place of the
show. Provided further that the Executive Committee, having regard to the arrangement and availability of seats, shall reserve the right, through its authorised persons, to request and require a
member/ members to take a particular seat or seats in any film show, meeting, seminar or social arranged by the Cine Guild. Any non-compliance with such a request may be dealt with as per
cessation of Membership as per Rule 3.d.(iii).
vii) To take advantage of other amenities which the Cine Guild may provide for the furtherance of its aims and objects.
viii) To submit suggestions for the discussion of the Executive Committee and Sub-Committee on any matter.
d) Cessation of Membership
Membership shall cease by : -
i) Resignation
ii) Resolution of the Executive Committee on default of payment of fees or subscriptions due for one year.
iii) Act or conduct prejudicial or harmful to the interest or reputation of the Cine Guild, provided that for this purpose a member shall be held responsible for the act or conduct of his/ her guests in a show or meeting where guests are admitted. The Executive Committee shall have the right to decide whether the act or conduct has been prejudicial or harmful to the interest or reputation of the Cine Guild, provided that a member shall have a right to defend his/ her case.
iv) Death of the Member Under no circumstances, subscription paid by a member be refunded when he/ she ceases to remain a member by application of Rule 3.d(1), d(3), d(4).
4 Executive Committee
(a) Composition
As amended in Special General Meeting dated 17th September 1995 as “ The Executive Committee shall be comprised of eleven (11) members out of which ten (10) members are to be elected as per election procedure and one
(1) is to be nominated from the outgoing Committee at their last Meeting. The Executive Committee so formed can co-opt maximum two (2) members over and above the eleven elected and nominated during its tenure. The Co-opted members will have the same rights and obligations as the duly elected and nominated members.
Any vacancy arisen during the tenure of the Executive Committee upto a limit of five (5) due to resignation or otherwise may also be filled up by the Executive Committee by co-option. In case more than five members of the Executive Committee seek resignation at a time or the number of co-opted members in the Executive Committee exceeds seven, fresh election is to be sought for as per the election procedure.
The composition of the Executive Committee shall be as follows :
# President -1
# Working President -1
# Vice President - Minimum 1, maximum 2 nos
# General Secretary - 1
# Joint Secretary - 1
# Treasurer - 1
# Executive Members - Minimum 4, maximum 7 nos )
(b) Election Procedure
I) The Executive Committee shall frame the necessary byelaws to conduct the election
ii) The Executive Committee shall select a Returning Office to conduct the election of the members of Executive Committee as per bye laws.
(c) Power of Executive Committee
Subject to the ultimate control of the general body of members assembled at a General Meeting and without prejudice to the general powers conferred by the foregoing Rules, the Executive Committee shall have the following powers.
(i) To elect the office bearers of the Cine Guild as specified in Rule 4.a.(1) to 4.a (vi) from amongst the members of the Executive Committee elected at the biennial general meeting under Rule 4.b(ii)
(ii) To appoint Sub-Committees and panels from amongst members to advise on specific subjects.
(iii)To formulate the agenda of the annual and biennial General Meetings
(iv)To convene conferences on any specific or general subject related the art and technique of film making or film appreciation.
(v)To take action on the resolution passed at the General Meetings.
(vi) To manage the funds of Cine Guild.
(vii) To prepare the annual budget within one month period from the date of Annual General Meeting (as amended in Special general Meeting dated 15th August 1983 )
(viii)To frame the financial estimate and to incur and sanction expenditure for the activities of the Cine Guild, Bally.
(ix)To pass the General Secretary’s Report for presentation to the Annual and Biennial General Meeting.
(x)To arrange for the audit of the accounts and present the audit report to the Annual and Biennial General Meeting
(xii)To delegate to the President, Vice President, Secretaries, Treasurer and/or any other office-bearer of the Cine Guild, powers for the conduct of its affairs as it may deem fit.
(xii)To appoint, dismiss, take disciplinary measure against and grant leave to staff and fix their emoluments and to pay for any service rendered to the Cine Guild.
(xiii) To refer any claim or demand by or against the Cine Guild to arbitration and observe and perform the awards.
(xiv) To institute, conduct, defend, compound or abandon any legal proceedings for or against the Cine Guild as the case may be.
(xv) To negotiate with the Government of India or any State Government or other local or foreign authorities for the fulfilment and/or advancement of the objects of the Cine Guild and to enter into any arrangement with such Governments or authorities as it may deem fit.
(xvi) To collect funds and to expend them in such manner which will contribute towards the furtherance of aims and objects of the Cine Guild and to invest the money of the Cine Guild not immediately required for the purpose thereof upon such Securities and in such manner as it may deem fit.
(xvii) To appoint bankers and to put the funds of the Cine Guild into the Cine Guild’s account ,provided that the name or names of particular banker or bankers shall be decided upon by a resolution passed at a meeting of the Executive Committee.
(xviii) To authorise the Treasurer and any of the two members of the Executive Committee as would be determined by a resolution of the Executive Committee to operate the banking account under their joint signatures
(xix) To call Special General Meeting of the Cine Guild at its discretions
(xx) To invite persons to film shows and other functions of the Cine Guild or to take any other action as detailed above in furtherance of the objects of the Cine Guild.
(xxi) To expel member/s from the Cine Guild as per Rule 3.d.(ii) and 3.d (iii).
(xxii) To co-opt members duly proposed and seconded by the members of the Executive Committee to fill up any vacancy arising out of any of the clauses described in 4.d in the Executive Committee.
(d) Termination of executive Committee
i) If he/she resigns by a letter addressed to the General Secretary.
ii) If he/she absents himself from three consecutive meetings of the Executive Committee without any leave or any responsible ground.
iii) If his/her membership ceases by any of the clauses as in 3.d.
iv) f he/she dies.
(e) Meetings
i) A meeting of the Executive Committee shall be held at least once in two months. Any nine members of the Executive Committee may requisition the meeting of the Executive Committee and the General Secretary shall summon the same within seven days and failing which the President or the requisitionists may do so provided no business other than specified in the notice shall be transacted at such meetings.
ii) Seven days notice of the meeting specifying the place, time, and the agenda must be intimated to the respective members of the Executive Committee.
iii) An emergency meeting may be called on 24 hours notice by the General Secretary.
iv) The President or in his/her absence the Working President or the Vice President shall preside over all meetings of the Executive Committee and in their absence members present shall elect a Chairman of the Meeting. All questions before the meeting will be decided by votes, each member having one vote. The President or the Chairman shall have a second vote or casting vote in addition to his/ her own vote in the case of equality of votes.
(f) Dissolution of the Executive Committee
If nine members amongst the 13 members of the Executive Committee resign all at a time or between the period of two successive meetings, the Executive Committee will cease to function. In such circumstances, the old Executive Committee ( including the resigned members) will be responsible to arrange for a special meeting within 7 days after receiving the resignations/ vacancy in the Executive Committee and to arrange for the election of new Executive Committee.
5. General Meetings
a. The Annual General Meeting of the Cine Guild shall be held in every year to transact the following business.
(i) Consideration of the General Secretary’s report
(ii) Consideration of audited statement of accounts together with the Auditor’s report.
(iv) Any other matter for which three weeks notice in writing to the General Secretary has been given by a member of one year standing of the Cine Guild. Not more than 15 months shall elapse between the two successive annual general meetings.
b. The Biennial General Meeting ( election of the Cine Guild shall be held every two years along with the annual general meeting to transact the following business.
i) Election of 10 members of Executive Committee as specified in amended Rule 4a & 4b and to announce the names of all the 11 members of the new Executive Committee including 1 member nominated by the Outgoing Committee (as amended in Special General Meeting dated 17th September 1995)
ii) Appointment/ election of auditors
iii) All business specified in Rule 5.a
c. The Executive Committee of the Cine Guild can convene a special general meeting on a specific agenda/ agendas which in its opinion is of great importance to be discussed at such meetings. No matter other than the specified agenda/ agendas , mentioned in the notice to the members, shall be discussed at such a meeting.
d. A requisition General Meeting shall be called by the General Secretary if one-third/ hundred members of the Cine Guild requisitioned such meeting specifying the nature of the business to be transacted at the meeting. On receipt of such a notice, the General Secretary shall convene such a meeting mentioning in the notice specific matter/ matters stated in the requisition within 21 days. In case of default on the part of the Secretary, two third of the requisitionists shall have the right to call such a meeting to consider the agenda/ agendas provided no other business shall be transacted at that meeting.
6. Notice
The following notices shall be obligatory for the meetings mentioned below :
(i) Meeting of the Executive Committee ( ordinary and requisition) ---- 7 clear days
(ii) Annual & Biennial General Meeting---------- 30 clear days
(iii) Special & Requisition General Meeting --- 30 clear days
(iv) Emergency Executive Committee Meeting - 24 hours/ 1 clear day
(v) Names of the nomination/ proposals for the election of Executive Committee members------ 3 clear days from the date of biennial meeting
For the purpose of this Rule from (i) to (iv) all notices shall be served personally or be sent by post under certificate of posting. The Rule (v) can be executed simply by notifying on the notice board.
7. Quorum
The quorum of the meetings mentioned below shall be as follows :
(as Amended in Special General Meeting dated 17th September 1995):
(a) Meeting of the Executive Committee ( ordinary and requisition) ---- 4
(b) Annual & Biennial General Meeting---------- 35 or 1/3rd of members whichever is less
(c) Special General Meeting --- 40 or ten plus 1/3rd of the members whichever is less
(d) Requisition General Meeting - 50 or 20 plus 1/3rd of the members whichever is less “ )
If the quorum is not formed at any of these meetings within half an hour of the specified time which may be extended by another half an hour with the majority consent of the members already present, it shall be postponed to the same days of the following week at the same time and at a place about which the General Secretary shall notify to all the persons concerned within the next 72 hours. If the quorum is not formed on the latter date within half an hour of the specified time, the members present there may proceed with the meeting and the all resolutions passed at such a meeting shall have the same effect on the Cine Guild as if the quorum is formed.
8. Duties of the Office bearers
(a) General Secretary
(i) subject to the control of the Executive Committee the General Secretary shall be responsible for the general administration of the Cine Guild,
(ii) the General Secretary shall issue all general circulars and notices and shall ordinarily call all meetings mentioned in the present Rules or in any amendment thereof which may be made in the future,
(iii) the General Secretary shall keep proper account of the money expended, shall receive applications for membership and shall sign on all receipts for all sum received on behalf of the Cine Guild, shall sign and give pay order on all bills for payment,
(iv) the General Secretary shall present the report at the Annual & Biennial General Meetings of the Cine Guild,
(v) the General Secretary shall maintain the minutes and the proceedings of all meetings mentioned in the present Rule and in any amendment thereof which may be made in future.
(vi) the General Secretary shall carry out all other duties that may be specified by the Executive Committee such as to take disciplinary actions against any member/s as per Rule 3.d(ii) & 3.d (iii).
(vii) to operate banking transactions jointly with either President or Treasurer.
(b) Joint Secretaries
The Joint Secretaries shall act in accordance with the directions of the General Secretary subject to the control of the Executive Committee.
(c) Treasurer
(i) The Treasurer shall be the custodian of the funds of the Cine Guild. All money over and above the amount of cash needed for current expenditure as determined by the Executive Committee from time to time shall be forwarded by the General Secretary to the Treasurer who shall deposit them in the Bank or Banks as specified by the Executive Committee.
(ii) The Treasurer shall operate transactions jointly with either President or General Secretary or any of the two members of the Executive Committee as would be determined by a resolution of the Executive Committee to operate the banking account under their joint signatures
(d) President, Working President and Vice Presidents
(i) The President shall act as the Executive Head of the Cine Guild,
(ii) The President or in his/her absence the Working President or a Vice President ( in order of seniority) shall preside over General & Executive Committee Meetings as mentioned in these Rules or in any amendments thereof which may be made in future,
(iii) The President or Working President or either of the Vice Presidents along with the General Secretary shall operate banking transactions with the Treasurer
9. Accounts & Audits
The accounts of the Cine Guild shall be audited for every financial year i.e, from 1st April each year to 31st March next year, by the auditors appointed at the General Meeting. The Auditor shall have the right of access at all times to the books of accounts and shall be entitled to require from the General Secretary and the Treasurer or other office bearers and members of Executive Committee such information and explanation as may be necessary for the due performance of the duties as auditors.
10. Suits and Legal Proceedings
All suits and legal proceedings by or against the Cine Guild shall be brought in the name of General Secretary or by any such person as shall be appointed by the Executive Committee for the occasion.
11. Amendments
Amendments to the present Rules may be considered at a Special General Meeting or Requisition General Meeting as decided by the Executive Committee or the requisitioned members ( as per Rule 5.d) of the Cine Guild and shall be considered/ passed if the proposed amendments are accepted by the 3/4th of the members present and voting.
Amendment includes alteration, modification, rescinding or addition to the present Rules.
12. Books of Accounts and Inspection
The books of accounts and other statutory books shall be kept at the registered office and shall be open for inspection of the members of the Executive Committee during usual office hours, and the same shall be open to inspection of the members at such time and place as the Executive Committee directs on a written request made by any member.
13. Dissolution of the Society
If upon the winding up or dissolution of the Cine Guild, there remain after satisfaction of all debts and liabilities any property whatsoever, the same shall be given or transferred to such other institution having objects similar to those of the Cine Guild to be determined by the members of the Cine Guild at or before of the time of dissolution.
We hereby certify that the above is true copy of the Rules and Regulations of the Cine Guild, Bally
| Sl No. |
Name |
Address |
Occupation |
| 1 |
Satyaprakash Ghosh |
35, P.M.Mukherjee St, Belur, Howrah |
Teaching |
| 2 |
Shri Barenya Mukherjee |
15, Dinanath Ghosh Street, Belur |
Service |
| 3 |
Shri Sachindranath Mitra |
2, Bipin Krishna Kumar Street,Belur |
Service |
